Our On - Site Services 

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On-site Reservation:
-  Venue search, site inspection & reservation
-  Hotel recommendations & reservations
-  Audio-visual services & equipment
-  Catering services

​ On-site Coordination:
-  Quality control
-  Registration desk
-  Transportation (if required)
​-  Translation (if required) 

 Meeting scheduling and Planning:
-   Deadlines & checklist.
-  Update meetings with Organizing Committee.
-  Support for Scientific Program elaboration.
- Participant data-base definition based on the
 target audience.
 Budgeting Management:
- Budget preparation & tracking
- Finances & accounting
- Invoices & payments management
- Final account statement after the event
​  Sponsors / Fundraising:
- Search for Sponsors, including the development
  of sponsorship documents
- Contracts & invoicing

Publication and Promotion resources:
- Website design & maintenance
- Media deals with specialized press
- Conference material design
​- Flyers, Roll up, Posters, Advert...

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Speakers’ Management:

- Direct Mailing
- Invitation letters on behalf of the Organizing Committee
- Management of contacts before and after the event
​- Travel & Accommodation booking, Transportation (if required)
​
 Registration Management:
- Documents registrations
- Payment management 
- Confirmation & practical details for participants
- Visa information (if required)
​- Cancellations management
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​Others Management:
- Abstracts & poster submissions
​- Conference documents development 
  (Program Book, Book of Abstracts, and Pocket Program).
- Poster Session set up
​- Badges & conference bags​